Template:Accession/FormLanding

Create New Accession

Document landrace cannabis populations for long-term conservation.

⚠️ Read this before creating an accession

1. Search for existing entries first:

• Check if this population/field is already documented
• Use Search to look for location names, collector names, dates
• Avoid creating duplicates – it's better to add to an existing entry

2. Understand what makes a unique accession:

• Each accession = ONE collection event from ONE specific location on ONE date
• Same field, different years = different accessions
• Same year, different fields = different accessions
• General population vs specific plant selection = different accessions

3. Know your tier level (handled automatically in the form):

• Tier 1 (Essential): Minimum viable documentation – GPS, date, basic provenance
• Tier 2 (Enhanced): Scientific utility – botanical descriptions, cultural context
• Tier 3 (Research Grade): Publication-ready – lab results, comprehensive preservation

Naming convention (critical)

Use descriptive names that uniquely identify the collection:

✅ Recommended

• 2023 Atolang General Population
• 2024 Malana Village Selection #3
• Kut Bak 2022 November Collection
• Parvati Valley Point of Origin 2023
• Mae Hong Son Highland Seeds 2024-03

Why good: Specific location, year/date, collection type

❌ Avoid

• Thai Landrace
• Indian Strain
• Colombian
• Himalayan #2
• Local Variety

Why bad: Too generic, no date, no specific location, will cause duplicates

NAMING FORMULA

[Year] [Specific Location] [Collection Type/Details]

e.g. 2024 Malana Village General Population

Documentation tiers

All accessions start at Tier 1. Extra fields in the form push them toward Tier 2 and Tier 3.

TIER 1 Essential field collection (≈ 46 fields)

Required for ANY accession:

• Accession ID (formal identifier)
• Collection date
• GPS coordinates + elevation
• Complete geographic hierarchy (country → province → locality)
• Growing region → Appellation → Field
• Collector name
• Collection method (seeds/cuttings/tissue)
• Sample size
• Traditional local name
• Classification (Landrace/Feral/Other)
• Basic conservation assessment
• Photo evidence (minimum: whole plant + inflorescences + habitat)

⚠️ If you don't have this minimum data, don't create the accession yet. Gather more information first.

TIER 2 Enhanced scientific documentation (≈ 98 additional fields)

Adds scientific utility:

• Detailed botanical descriptions (plant height, leaf shape, flowering traits)
• Environmental context (climate, soil, associated flora)
• Cultural uses and traditional practices
• Cultivation methods and farmer practices
• Detailed conservation threat assessments
• Extended photographic documentation

Complete when: Conducting research, writing reports, building comprehensive databases.

TIER 3 Research-grade documentation (≈ 83 additional fields)

Publication-ready with lab results:

• Complete cannabinoid profile (THC, CBD, CBG, CBN, CBC, THCV, CBDV)
• Complete terpene profile (10+ terpenes)
• Genetic analysis results
• Laboratory reports and dates
• Detailed preservation status (seed banks, tissue culture)
• Material transfer agreements
• Literature references and citations
• Complete research priorities

Complete when: Working with research institutions, publishing papers, or formal conservation programs.

Common mistakes to avoid

❌ Creating "placeholder" entries

Don't create an accession just because you heard about a location. Wait until you have actual samples and data.

❌ Using only generic location names

"Colombian Gold" or "Thai Stick" are not specific enough. You need: specific village/field + year + collector.

❌ Mixing multiple collection events

Each accession = one collection event. If you collected from the same field in 2023 and 2024, create two separate accessions.

❌ Skipping required Tier 1 fields

If you don't have GPS coordinates, collection date, or collector name, the entry is not valid. Gather this information before creating the accession.

❌ Creating duplicates instead of searching

ALWAYS search first. Multiple entries for the same collection creates chaos in the database.

Best practices when filling the form

✅ Fill out what you know, skip what you don't.

Don't guess or make up data.

✅ You can always add more later.

Start with Tier 1, then upgrade to Tier 2/3 as you gather more data.

✅ Use consistent formatting.

Dates as YYYY-MM-DD, coordinates as decimal degrees.

✅ Document your sources.

Record who you talked to and where information came from.

✅ Take photos in the field.

Photo documentation is crucial for verification.

✅ Preserve GPS metadata in photos.

Don't strip EXIF data from field photos.

Ready to create an accession?

Start by choosing a clear page name.

[Year] [Specific Location] [Collection Type]

📋 Tip: If a page with that name already exists, you'll be taken to edit that existing accession instead of creating a duplicate.

Need help? Full documentation • Search existing accessions • Browse by property