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Create New Accession

Document landrace cannabis genetic resources for conservation

⚠️ READ THIS FIRST - Before Creating an Accession

1. Search for existing entries first:

• Check if this population/field is already documented
• Use Search to look for location names, collector names, dates
• Avoid creating duplicates - it's better to add to an existing entry

2. Understand what makes a unique accession:

• Each accession = ONE collection event from ONE specific location on ONE date
• Same field, different years = different accessions
• Same year, different fields = different accessions
• General population vs specific plant selection = different accessions

3. Know your tier level:

• Tier 1 (Essential): Minimum viable documentation - GPS, date, basic provenance
• Tier 2 (Enhanced): Scientific utility - botanical descriptions, cultural context
• Tier 3 (Research Grade): Publication-ready - lab results, comprehensive preservation

Naming Convention - CRITICAL

Use descriptive names that uniquely identify the collection:

✅ GOOD NAMES

• 2023 Atolang General Population
• 2024 Malana Village Selection #3
• Kut Bak 2022 November Collection
• Parvati Valley Point of Origin 2023
• Mae Hong Son Highland Seeds 2024-03

Why good: Specific location, year/date, collection type

❌ BAD NAMES

• Thai Landrace
• Indian Strain
• Colombian
• Himalayan #2
• Local Variety

Why bad: Too generic, no date, no specific location, will cause duplicates

Naming Formula:
[Year] [Specific Location] [Collection Type/Details]

Documentation Tier Requirements

<details open class="tier-box tier-1"> <summary>Tier 1: Essential Field Collection (46 fields)</summary>

Required for ANY accession:

• Accession ID (formal identifier)
• Collection date
• GPS coordinates + elevation
• Complete geographic hierarchy (country → province → locality)
• Growing region → Appellation → Field
• Collector name
• Collection method (seeds/cuttings/tissue)
• Sample size
• Traditional local name
• Classification (Landrace/Feral/Other)
• Basic conservation assessment
• Photo evidence (minimum: whole plant + inflorescences + habitat)

⚠️ If you don't have this minimum data, don't create the accession yet. Gather more information first.

</details>

<details class="tier-box tier-2"> <summary>Tier 2: Enhanced Scientific Documentation (98 additional fields)</summary>

Adds scientific utility:

• Detailed botanical descriptions (plant height, leaf shape, flowering traits)
• Environmental context (climate, soil, associated flora)
• Cultural uses and traditional practices
• Cultivation methods and farmer practices
• Detailed conservation threat assessments
• Extended photographic documentation

Complete when: Conducting research, writing reports, building comprehensive databases

</details>

<details class="tier-box tier-3"> <summary>Tier 3: Research Grade Documentation (83 additional fields)</summary>

Publication-ready with lab results:

• Complete cannabinoid profile (THC, CBD, CBG, CBN, CBC, THCV, CBDV)
• Complete terpene profile (10+ terpenes)
• Genetic analysis results
• Laboratory reports and dates
• Detailed preservation status (seed banks, tissue culture)
• Material transfer agreements
• Literature references and citations
• Complete research priorities

Complete when: Working with research institutions, publishing papers, formal conservation programs

</details>

Common Mistakes to Avoid

❌ Creating "placeholder" entries

Don't create an accession just because you heard about a location. Wait until you have actual samples and data.

❌ Using only generic location names

"Colombian Gold" or "Thai Stick" are not specific enough. You need: specific village/field + year + collector.

❌ Mixing multiple collection events in one entry

Each accession = one collection event. If you collected from the same field in 2023 and 2024, create two separate accessions.

❌ Leaving required Tier 1 fields blank

If you don't have GPS coordinates, collection date, or collector name, the entry is not valid. Gather this information before creating the accession.

❌ Creating duplicates instead of searching

ALWAYS search first. Multiple entries for the same collection creates chaos in the database.

Best Practices

✅ Fill out what you know, skip what you don't - Don't guess or make up data

✅ You can always add more later - Start with Tier 1, upgrade to Tier 2/3 as you gather more data

✅ Use consistent formatting - Follow the suggested formats (dates as YYYY-MM-DD, coordinates as decimal degrees)

✅ Document your sources - Record who you talked to, where information came from

✅ Take photos in the field - Photo documentation is crucial for verification

✅ Preserve GPS metadata in photos - Don't strip EXIF data from field photos

Ready to Create an Accession?

Enter a descriptive page name below. Remember: [Year] [Specific Location] [Collection Type]

📋 Tip: If a page with that name already exists, you'll be taken to edit that existing accession instead of creating a duplicate.

Need Help? View Full Documentation • Search Existing Accessions • Browse by Property