Create New Accession

Document landrace cannabis populations for long-term conservation.

⚠️ Read this before creating an accession

1. Search for existing entries first:

Check if this population/field is already documented
Use Search to look for location names, collector names, dates
Avoid creating duplicates – it's better to add to an existing entry

2. Understand what makes a unique accession:

Each accession = ONE collection event from ONE specific location on ONE date
Same field, different years = different accessions
Same year, different fields = different accessions
General population vs specific plant selection = different accessions

3. Know your tier level (handled automatically in the form):

Tier 1 (Essential): Minimum viable documentation – GPS, date, basic provenance
Tier 2 (Enhanced): Scientific utility – botanical descriptions, cultural context
Tier 3 (Research Grade): Publication-ready – lab results, comprehensive preservation

Naming convention (critical)

Use descriptive names that uniquely identify the collection:

✅ Recommended

2023 Atolang General Population
2024 Malana Village Selection #3
Kut Bak 2022 November Collection
Parvati Valley Point of Origin 2023
Mae Hong Son Highland Seeds 2024-03

Why good: Specific location, year/date, collection type

❌ Avoid

Thai Landrace
Indian Strain
Colombian
Himalayan #2
Local Variety

Why bad: Too generic, no date, no specific location, will cause duplicates

NAMING FORMULA

[Year] [Specific Location] [Collection Type/Details]

e.g. 2024 Malana Village General Population

Documentation tiers

All accessions start at Tier 1. Extra fields in the form push them toward Tier 2 and Tier 3.

TIER 1 Essential field collection (≈ 46 fields)

Required for ANY accession:

Accession ID (formal identifier)
Collection date
GPS coordinates + elevation
Complete geographic hierarchy (country → province → locality)
Growing region → Appellation → Field
Collector name
Collection method (seeds/cuttings/tissue)
Sample size
Traditional local name
Classification (Landrace/Feral/Other)
Basic conservation assessment
Photo evidence (minimum: whole plant + inflorescences + habitat)

⚠️ If you don't have this minimum data, don't create the accession yet. Gather more information first.

TIER 2 Enhanced scientific documentation (≈ 98 additional fields)

Adds scientific utility:

Detailed botanical descriptions (plant height, leaf shape, flowering traits)
Environmental context (climate, soil, associated flora)
Cultural uses and traditional practices
Cultivation methods and farmer practices
Detailed conservation threat assessments
Extended photographic documentation

Complete when: Conducting research, writing reports, building comprehensive databases.

TIER 3 Research-grade documentation (≈ 83 additional fields)

Publication-ready with lab results:

Complete cannabinoid profile (THC, CBD, CBG, CBN, CBC, THCV, CBDV)
Complete terpene profile (10+ terpenes)
Genetic analysis results
Laboratory reports and dates
Detailed preservation status (seed banks, tissue culture)
Material transfer agreements
Literature references and citations
Complete research priorities

Complete when: Working with research institutions, publishing papers, or formal conservation programs.

Common mistakes to avoid

❌ Creating "placeholder" entries

Don't create an accession just because you heard about a location. Wait until you have actual samples and data.

❌ Using only generic location names

"Colombian Gold" or "Thai Stick" are not specific enough. You need: specific village/field + year + collector.

❌ Mixing multiple collection events

Each accession = one collection event. If you collected from the same field in 2023 and 2024, create two separate accessions.

❌ Skipping required Tier 1 fields

If you don't have GPS coordinates, collection date, or collector name, the entry is not valid. Gather this information before creating the accession.

❌ Creating duplicates instead of searching

ALWAYS search first. Multiple entries for the same collection creates chaos in the database.

Best practices when filling the form

✅ Fill out what you know, skip what you don't.

Don't guess or make up data.

✅ You can always add more later.

Start with Tier 1, then upgrade to Tier 2/3 as you gather more data.

✅ Use consistent formatting.

Dates as YYYY-MM-DD, coordinates as decimal degrees.

✅ Document your sources.

Record who you talked to and where information came from.

✅ Take photos in the field.

Photo documentation is crucial for verification.

✅ Preserve GPS metadata in photos.

Don't strip EXIF data from field photos.

Ready to create an accession?

Start by choosing a clear page name.

Pattern [Year] [Specific Location] [Collection Type]

📋 Tip: If a page with that name already exists, you'll be taken to edit that existing accession instead of creating a duplicate.

Accession

**TIER 1: Essential Field Collection Data** This form captures the critical minimum data required for landrace conservation. All fields marked with * are required.
PART A: Hierarchical Position
Growing Region:*	growing_region
Appellation:*	appellation
Field:	field
PART B: Primary Identification
Accession ID:*	accession_id
Collection Date:*	collection_date
Collection Type:*	collection_type
Documentation Status:*	documentation_status
Classification:*	classification
PART C: Geographic Data
Country:*	country
Province/State:*	province
Locality:*	locality
GPS Coordinates:*	gps_coordinates
Elevation (meters):*	elevation
Descriptive Name:	descriptive_name
PART D: Traditional Nomenclature
Primary Local Name:*	primary_local_name
Vernacular Translation:	vernacular_translation
PART E: Accession Details
Collector:*	collector
Collection Method:*	collection_method
Sample Size:*	sample_size
Sourcing Type:*	sourcing_type
Planting Method:*	planting_method
PART J: Conservation Assessment
Cultivation Status:*	cultivation_status
Population Estimate:*	population_estimate
Perceived Introgression Level:*	perceived_introgression_level
Legal Enforcement Threats:	legal_enforcement_threats
Conservation Priority:*	conservation_priority
PART K: Documentation Quality (Photo Evidence)
Check all types of photographic documentation collected:
Whole Plant in Habitat:	whole_plant_photo
Close-up Inflorescences:	inflorescences_photo
Habitat Overview:	habitat_overview_photo
Flowering Branches:	flowering_branches_photo
Harvest:	harvest_photo
PART K: Documentation Quality (Verification)
Check all verification criteria met:
Point of Origin Documentation:	point_origin_doc
Geographic Hierarchy Recorded:	geographic_hierarchy_recorded
GPS Coordinates Verified:	gps_verified
Traditional Names Documented:	traditional_names_doc
Conservation Status Assessed:	conservation_status_assessed
PART M: Preservation Status
Seed Storage Location:	seed_storage_location
Seed Quantity:	seed_quantity
Shared with Community Seed Libraries:	shared_community
Shared with Private Preservationists:	shared_preservationists
PART O: Internal Management
Conservation Action Needed:	conservation_action_needed
Need Broader Population Sample:	need_broader_sample
Location Sensitivity:	location_sensitivity
Cultural Restrictions:	cultural_restrictions
Legal Considerations:	legal_considerations
Morphological Study Needed:	morphological_study_needed

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Additional Notes:

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