Form:Accession

Create New Accession

Document landrace cannabis populations for long-term conservation.

⚠️ Read this before creating an accession

1. Search for existing entries first:

• Check if this population/field is already documented
• Use Search to look for location names, collector names, dates
• Avoid creating duplicates – it's better to add to an existing entry

2. Understand what makes a unique accession:

• Each accession = ONE collection event from ONE specific location on ONE date
• Same field, different years = different accessions
• Same year, different fields = different accessions
• General population vs specific plant selection = different accessions

3. Know your tier level (handled automatically in the form):

• Tier 1 (Essential): Minimum viable documentation – GPS, date, basic provenance
• Tier 2 (Enhanced): Scientific utility – botanical descriptions, cultural context
• Tier 3 (Research Grade): Publication-ready – lab results, comprehensive preservation

Naming convention (critical)

Use descriptive names that uniquely identify the collection:

✅ Recommended

• 2023 Atolang General Population
• 2024 Malana Village Selection #3
• Kut Bak 2022 November Collection
• Parvati Valley Point of Origin 2023
• Mae Hong Son Highland Seeds 2024-03

Why good: Specific location, year/date, collection type

❌ Avoid

• Thai Landrace
• Indian Strain
• Colombian
• Himalayan #2
• Local Variety

Why bad: Too generic, no date, no specific location, will cause duplicates

NAMING FORMULA

[Year] [Specific Location] [Collection Type/Details]

e.g. 2024 Malana Village General Population

Documentation tiers

All accessions start at Tier 1. Extra fields in the form push them toward Tier 2 and Tier 3.

TIER 1 Essential field collection (≈ 46 fields)

Required for ANY accession:

• Accession ID (formal identifier)
• Collection date
• GPS coordinates + elevation
• Complete geographic hierarchy (country → province → locality)
• Growing region → Appellation → Field
• Collector name
• Collection method (seeds/cuttings/tissue)
• Sample size
• Traditional local name
• Classification (Landrace/Feral/Other)
• Basic conservation assessment
• Photo evidence (minimum: whole plant + inflorescences + habitat)

⚠️ If you don't have this minimum data, don't create the accession yet. Gather more information first.

TIER 2 Enhanced scientific documentation (≈ 98 additional fields)

Adds scientific utility:

• Detailed botanical descriptions (plant height, leaf shape, flowering traits)
• Environmental context (climate, soil, associated flora)
• Cultural uses and traditional practices
• Cultivation methods and farmer practices
• Detailed conservation threat assessments
• Extended photographic documentation

Complete when: Conducting research, writing reports, building comprehensive databases.

TIER 3 Research-grade documentation (≈ 83 additional fields)

Publication-ready with lab results:

• Complete cannabinoid profile (THC, CBD, CBG, CBN, CBC, THCV, CBDV)
• Complete terpene profile (10+ terpenes)
• Genetic analysis results
• Laboratory reports and dates
• Detailed preservation status (seed banks, tissue culture)
• Material transfer agreements
• Literature references and citations
• Complete research priorities

Complete when: Working with research institutions, publishing papers, or formal conservation programs.

Common mistakes to avoid

❌ Creating "placeholder" entries

Don't create an accession just because you heard about a location. Wait until you have actual samples and data.

❌ Using only generic location names

"Colombian Gold" or "Thai Stick" are not specific enough. You need: specific village/field + year + collector.

❌ Mixing multiple collection events

Each accession = one collection event. If you collected from the same field in 2023 and 2024, create two separate accessions.

❌ Skipping required Tier 1 fields

If you don't have GPS coordinates, collection date, or collector name, the entry is not valid. Gather this information before creating the accession.

❌ Creating duplicates instead of searching

ALWAYS search first. Multiple entries for the same collection creates chaos in the database.

Best practices when filling the form

✅ Fill out what you know, skip what you don't.

Don't guess or make up data.

✅ You can always add more later.

Start with Tier 1, then upgrade to Tier 2/3 as you gather more data.

✅ Use consistent formatting.

Dates as YYYY-MM-DD, coordinates as decimal degrees.

✅ Document your sources.

Record who you talked to and where information came from.

✅ Take photos in the field.

Photo documentation is crucial for verification.

✅ Preserve GPS metadata in photos.

Don't strip EXIF data from field photos.

Ready to create an accession?

Start by choosing a clear page name.

Pattern [Year] [Specific Location] [Collection Type]

📋 Tip: If a page with that name already exists, you'll be taken to edit that existing accession instead of creating a duplicate.

Need help? Full documentation • Search existing accessions • Browse by property

Accession

TIER 1: Essential Field Collection Data This form captures the critical minimum data required for landrace conservation. All fields marked with * are required.

PART A: Hierarchical Position
Growing Region:*	growing_region
Appellation:*	appellation
Field:	field
PART B: Primary Identification
Accession ID:*	accession_id
Collection Date:*	collection_date
Collection Type:*	collection_type
Documentation Status:*	documentation_status
Classification:*	classification
PART C: Geographic Data
Country:*	country
Province/State:*	province
Locality:*	locality
GPS Coordinates:*	gps_coordinates
Elevation (meters):*	elevation
Descriptive Name:	descriptive_name
PART D: Traditional Nomenclature
Primary Local Name:*	primary_local_name
Vernacular Translation:	vernacular_translation
PART E: Accession Details
Collector:*	collector
Collection Method:*	collection_method
Sample Size:*	sample_size
Sourcing Type:*	sourcing_type
Planting Method:*	planting_method
PART J: Conservation Assessment
Cultivation Status:*	cultivation_status
Population Estimate:*	population_estimate
Perceived Introgression Level:*	perceived_introgression_level
Legal Enforcement Threats:	legal_enforcement_threats
Conservation Priority:*	conservation_priority
PART K: Documentation Quality (Photo Evidence)
Check all types of photographic documentation collected:
Whole Plant in Habitat:	whole_plant_photo
Close-up Inflorescences:	inflorescences_photo
Habitat Overview:	habitat_overview_photo
Flowering Branches:	flowering_branches_photo
Harvest:	harvest_photo
PART K: Documentation Quality (Verification)
Check all verification criteria met:
Point of Origin Documentation:	point_origin_doc
Geographic Hierarchy Recorded:	geographic_hierarchy_recorded
GPS Coordinates Verified:	gps_verified
Traditional Names Documented:	traditional_names_doc
Conservation Status Assessed:	conservation_status_assessed
PART M: Preservation Status
Seed Storage Location:	seed_storage_location
Seed Quantity:	seed_quantity
Shared with Community Seed Libraries:	shared_community
Shared with Private Preservationists:	shared_preservationists
PART O: Internal Management
Conservation Action Needed:	conservation_action_needed
Need Broader Population Sample:	need_broader_sample
Location Sensitivity:	location_sensitivity
Cultural Restrictions:	cultural_restrictions
Legal Considerations:	legal_considerations
Morphological Study Needed:	morphological_study_needed
TIER 2: Enhanced Scientific Documentation
The following fields provide enhanced documentation for scientific research and conservation planning. While not essential for initial field collection, they significantly increase the scientific utility of the record.
PART A: Hierarchical Position (Additional)
Regional Complex:	regional_complex
Growing Area:	growing_area
Current Status:	current_status
PART B: Primary Identification (Additional)
Last Updated:	last_updated
PART C: Geographic Data (Additional)
District:	district
Annual Rainfall (mm):	annual_rainfall
Aspect:	aspect
Slope:	slope
Habitat Description:	habitat_description
PART D: Traditional Nomenclature (Additional)
Alternative Names:	alternative_names
Naming Context:	naming_context
Collector's Note on Names:	collector_note_nomenclature
PART E: Accession Details (Additional)
Collector Affiliation:	collector_affiliation
Accession Type:	accession_type
Selection Criteria:	selection_criteria
Parent Accession:	parent_accession
Mother Plant ID:	mother_plant_id
Father Plant ID:	father_plant_id
Selector:	selector
Selection Rationale:	selection_rationale
Planting Method Notes:	planting_method_notes
Seed Treatment:	seed_treatment
PART F: Botanical Description - Morphology
Plant Height Range (cm):	plant_height_range
Growth Pattern:	growth_pattern
Branching Pattern:	branching_pattern
Primary Branch Angle:	primary_branch_angle
Internode Length:	internode_length
Leaf Size:	leaf_size
Leaf Shape:	leaf_shape
Leaflet Count:	leaflet_count
Leaflet Serration:	leaflet_serration
Leaf Color (Vegetative):	leaf_color_vegetative
Leaf Color (Flowering):	leaf_color_flowering
Leaf Surface Texture:	leaf_surface_texture
Stem Color:	stem_color
Stem Thickness:	stem_thickness
Stem Structure:	stem_structure
PART F: Botanical Description - Flowering Characteristics
Photoperiod Response:	photoperiod_response
Flowering Initiation:	flowering_initiation
Flowering Duration (days):	flowering_duration
Male/Female Ratio:	male_female_ratio
Inflorescence Structure:	inflorescence_structure
Inflorescence Structure Notes:	inflorescence_structure_notes
Flower Color:	flower_color
Stigma Color:	stigma_color
Trichome Density:	trichome_density
Trichome Characteristics:	trichome_characteristics
Trichome Production:	trichome_production
Seed Production:	seed_production
Flower Characteristics Notes:	flower_characteristics_notes
PART G: Environmental Context
Köppen Climate Classification:	koppen_climate
Biome:	biome
Ecoregion:	ecoregion
Wet Season:	wet_season
Dry Season:	dry_season
Summer Max Temperature (°C):	summer_max_temp
Summer Min Temperature (°C):	summer_min_temp
Winter Max Temperature (°C):	winter_max_temp
Winter Min Temperature (°C):	winter_min_temp
Observed Soil Type:	observed_soil_type
Associated Flora:	associated_flora
PART H: Cultural Context
Primary Purpose:	primary_purpose
Medicine - Parts Used:	medicine_parts_used
Food - Parts Used:	food_parts_used
Ritual - Parts Used:	ritual_parts_used
Local Production Type:	local_production_type
Production Methods Description:	production_methods
Growing Cycles Per Year:	growing_cycles_per_year
Cycle 1 Planting Range:	cycle1_planting_range
Cycle 1 Harvest Range:	cycle1_harvest_range
Cycle 2 Planting Range:	cycle2_planting_range
Cycle 2 Harvest Range:	cycle2_harvest_range
Cultural Traditions Notes:	cultural_traditions_notes
PART I: Cultivation Practices
Cultivation System:	cultivation_system
Intercrop Details:	intercrop_details
Field Preparation:	field_preparation
Fertilizer Type:	fertilizer_type
Fertilizer Application:	fertilizer_application
Irrigation Method:	irrigation_method
Pest Management:	pest_management
Seed Selection Practice:	seed_selection_practice
Plant Spacing (cm):	plant_spacing
Planting Depth (cm):	planting_depth
Harvest Timing:	harvest_timing
Drying Method:	drying_method
Post-Harvest Processing:	post_harvest_processing
Storage Method:	storage_method
Cultivation Notes:	cultivation_notes
PART J: Conservation Assessment (Additional)
Cultivation Scale:	cultivation_scale
Cultivation Continuity:	cultivation_continuity
Growing Area Extent:	growing_area_extent
Number of Fields:	number_of_fields
Number of Cultivating Households:	number_cultivating_households
Perceived Hybridization Notes:	perceived_hybridization_notes
Selection Pressure Maintenance:	selection_pressure_maintenance
Knowledge Status:	knowledge_status
Cultural Threats:	cultural_threats
PART K: Documentation Quality (Additional Photos)
Close-up Leaf Structure Photo:	leaf_structure_photo
Stem Characteristics Photo:	stem_characteristics_photo
Vegetative Growth Photo:	vegetative_growth_photo
Full Flowering Photo:	full_flowering_photo
Botanical Description Complete:	botanical_description_complete
Environmental Data Recorded:	environmental_data_recorded
Cultural Context Documented:	cultural_context_documented
TIER 3: Research Grade - Comprehensive Scientific Documentation
This tier represents publication-ready documentation with laboratory analysis, comprehensive preservation records, and detailed scientific assessment. These fields are typically completed by research institutions and conservation programs.
PART J: Conservation Assessment (Detailed Threats)
Legal Enforcement Threats Notes:	legal_enforcement_threats_notes
Traditional Knowledge Threats Notes:	traditional_knowledge_threats_notes
Cultural Threats Notes:	cultural_threats_notes
Genetic Contamination Risk:	genetic_contamination_risk
Genetic Contamination Notes:	genetic_contamination_notes
Environmental Threats:	environmental_threats
Environmental Threats Notes:	environmental_threats_notes
Conservation Notes:	conservation_notes
Recent Population Change:	recent_population_change
PART K: Documentation Quality (Advanced Photography)
Trichome Detail Photo (Macro):	trichome_detail_photo
Root System Photo:	root_system_photo
Seed Photos:	seed_photos
Seed Size Comparison Photo:	seed_size_comparison_photo
Clone/Cutting Photos:	clone_cutting_photos
Farmer/Grower Portraits:	farmer_grower_portraits
Processing Methods Photo:	processing_methods_photo
Seedling Stage Photo:	seedling_stage_photo
Pre-flowering Photo:	pre_flowering_photo
Drying/Curing Photo:	drying_curing_photo
Chain of Custody Maintained:	chain_of_custody_maintained
Photographic Metadata Preserved:	photographic_metadata_preserved
Corroborating Sources Consulted:	corroborating_sources_consulted
PART L: Genetic & Chemical Information
Laboratory analysis results - requires professional testing
Gene Pool:	gene_pool
Primary Chemotype:	primary_chemotype
Cannabinoid Profile
THC (%):	thc_percentage
CBD (%):	cbd_percentage
CBG (%):	cbg_percentage
CBN (%):	cbn_percentage
CBC (%):	cbc_percentage
THCV (%):	thcv_percentage
CBDV (%):	cbdv_percentage
Total Cannabinoids (%):	total_cannabinoids_percentage
Cannabinoid Lab Report URL:	cannabinoid_lab_report_url
Cannabinoid Testing Date:	cannabinoid_testing_date
Cannabinoid Testing Laboratory:	cannabinoid_testing_laboratory
Terpene Profile
Myrcene (%):	myrcene_percentage
Beta-Caryophyllene (%):	beta_caryophyllene_percentage
Limonene (%):	limonene_percentage
Alpha-Pinene (%):	alpha_pinene_percentage
Linalool (%):	linalool_percentage
Terpinolene (%):	terpinolene_percentage
Beta-Pinene (%):	beta_pinene_percentage
Humulene (%):	humulene_percentage
Beta-Ocimene (%):	beta_ocimene_percentage
Camphene (%):	camphene_percentage
Total Terpenes (%):	total_terpenes_percentage
Terpene Lab Report URL:	terpene_lab_report_url
Terpene Testing Date:	terpene_testing_date
Terpene Testing Laboratory:	terpene_testing_laboratory
Genetic Analysis
Genetic Analysis Report URL:	genetic_analysis_report_url
Genetic Testing Date:	genetic_testing_date
Genetic Testing Laboratory:	genetic_testing_laboratory
PART M: Preservation Status (Advanced)
Seed Storage Conditions:	seed_storage_conditions
Seed Viability:	seed_viability
Living Collection Maintained By:	living_collection_maintained_by
Living Collection Location:	living_collection_location
Living Collection Population Size:	living_collection_population_size
Tissue Culture:	tissue_culture
Shared with International Seed Banks:	shared_international_seed_banks
Shared with Regional Conservation Programs:	shared_regional_conservation
Shared with Research Institutions:	shared_research_institutions
Material Transfer Agreements:	material_transfer_agreements
PART N: Related Information
Same Population Accessions:	same_population_accessions
Regional Variant Accessions:	regional_variant_accessions
Known Hybrid Accessions:	known_hybrid_accessions
Literature References:	literature_references
Field Reports:	field_reports
Community Sources:	community_sources
Digital Resources:	digital_resources
PART O: Internal Management (Research Priorities)
Chemical Analysis Needed:	chemical_analysis_needed
Genetic Sequencing Needed:	genetic_sequencing_needed
Agronomic Trials Needed:	agronomic_trials_needed
Other Research Priorities:	other_research_priorities
Need Male Representation:	need_male_representation
Need Temporal Sampling:	need_temporal_sampling
Need Vegetative Material:	need_vegetative_material
Other Collection Gaps:	other_collection_gaps {{{end template}}} Additional Notes: free text save preview changes cancel </includeonly>