Form:Accession

Create New Accession

Document landrace cannabis populations for long-term conservation.

⚠️ Read this before creating an accession

1. Search for existing entries first:

• Check if this population/field is already documented
• Use Search to look for location names, collector names, dates
• Avoid creating duplicates – it's better to add to an existing entry

2. Understand what makes a unique accession:

• Each accession = ONE collection event from ONE specific location on ONE date
• Same field, different years = different accessions
• Same year, different fields = different accessions
• General population vs specific plant selection = different accessions

3. Know your tier level (handled automatically in the form):

• Tier 1 (Essential): Minimum viable documentation – GPS, date, basic provenance
• Tier 2 (Enhanced): Scientific utility – botanical descriptions, cultural context
• Tier 3 (Research Grade): Publication-ready – lab results, comprehensive preservation

Naming convention (critical)

Use descriptive names that uniquely identify the collection:

✅ Recommended

• 2023 Atolang General Population
• 2024 Malana Village Selection #3
• Kut Bak 2022 November Collection
• Parvati Valley Point of Origin 2023
• Mae Hong Son Highland Seeds 2024-03

Why good: Specific location, year/date, collection type

❌ Avoid

• Thai Landrace
• Indian Strain
• Colombian
• Himalayan #2
• Local Variety

Why bad: Too generic, no date, no specific location, will cause duplicates

NAMING FORMULA

[Year] [Specific Location] [Collection Type/Details]

e.g. 2024 Malana Village General Population

Documentation tiers

All accessions start at Tier 1. Extra fields in the form push them toward Tier 2 and Tier 3.

TIER 1 Essential field collection (≈ 46 fields)

Required for ANY accession:

• Accession ID (formal identifier)
• Collection date
• GPS coordinates + elevation
• Complete geographic hierarchy (country → province → locality)
• Growing region → Appellation → Field
• Collector name
• Collection method (seeds/cuttings/tissue)
• Sample size
• Traditional local name
• Classification (Landrace/Feral/Other)
• Basic conservation assessment
• Photo evidence (minimum: whole plant + inflorescences + habitat)

⚠️ If you don't have this minimum data, don't create the accession yet. Gather more information first.

TIER 2 Enhanced scientific documentation (≈ 98 additional fields)

Adds scientific utility:

• Detailed botanical descriptions (plant height, leaf shape, flowering traits)
• Environmental context (climate, soil, associated flora)
• Cultural uses and traditional practices
• Cultivation methods and farmer practices
• Detailed conservation threat assessments
• Extended photographic documentation

Complete when: Conducting research, writing reports, building comprehensive databases.

TIER 3 Research-grade documentation (≈ 83 additional fields)

Publication-ready with lab results:

• Complete cannabinoid profile (THC, CBD, CBG, CBN, CBC, THCV, CBDV)
• Complete terpene profile (10+ terpenes)
• Genetic analysis results
• Laboratory reports and dates
• Detailed preservation status (seed banks, tissue culture)
• Material transfer agreements
• Literature references and citations
• Complete research priorities

Complete when: Working with research institutions, publishing papers, or formal conservation programs.

Common mistakes to avoid

❌ Creating "placeholder" entries

Don't create an accession just because you heard about a location. Wait until you have actual samples and data.

❌ Using only generic location names

"Colombian Gold" or "Thai Stick" are not specific enough. You need: specific village/field + year + collector.

❌ Mixing multiple collection events

Each accession = one collection event. If you collected from the same field in 2023 and 2024, create two separate accessions.

❌ Skipping required Tier 1 fields

If you don't have GPS coordinates, collection date, or collector name, the entry is not valid. Gather this information before creating the accession.

❌ Creating duplicates instead of searching

ALWAYS search first. Multiple entries for the same collection creates chaos in the database.

Best practices when filling the form

✅ Fill out what you know, skip what you don't.

Don't guess or make up data.

✅ You can always add more later.

Start with Tier 1, then upgrade to Tier 2/3 as you gather more data.

✅ Use consistent formatting.

Dates as YYYY-MM-DD, coordinates as decimal degrees.

✅ Document your sources.

Record who you talked to and where information came from.

✅ Take photos in the field.

Photo documentation is crucial for verification.

✅ Preserve GPS metadata in photos.

Don't strip EXIF data from field photos.

Ready to create an accession?

Start by choosing a clear page name.

Pattern [Year] [Specific Location] [Collection Type]

📋 Tip: If a page with that name already exists, you'll be taken to edit that existing accession instead of creating a duplicate.

Need help? Full documentation • Search existing accessions • Browse by property

Accession

TIER 1: Essential Field Collection Data This form captures the critical minimum data required for landrace conservation. All fields marked with * are required.

PART A: Hierarchical Position
Growing Region:*	growing_region
Appellation:*	appellation
Field:	field
PART B: Primary Identification
Accession ID:*	accession_id
Collection Date:*	collection_date
Collection Type:*	collection_type
Documentation Status:*	documentation_status
Classification:*	classification
PART C: Geographic Data
Country:*	country
Province/State:*	province
Locality:*	locality
GPS Coordinates:*	gps_coordinates
Elevation (meters):*	elevation
Descriptive Name:	descriptive_name
PART D: Traditional Nomenclature
Primary Local Name:*	primary_local_name
Vernacular Translation:	vernacular_translation
PART E: Accession Details
Collector:*	collector
Collection Method:*	collection_method
Sample Size:*	sample_size
Sourcing Type:*	sourcing_type
Planting Method:*	planting_method
PART J: Conservation Assessment
Cultivation Status:*	cultivation_status
Population Estimate:*	population_estimate
Perceived Introgression Level:*	perceived_introgression_level
Legal Enforcement Threats:	legal_enforcement_threats
Conservation Priority:*	conservation_priority
PART K: Documentation Quality (Photo Evidence)
Check all types of photographic documentation collected:
Whole Plant in Habitat:	whole_plant_photo
Close-up Inflorescences:	inflorescences_photo
Habitat Overview:	habitat_overview_photo
Flowering Branches:	flowering_branches_photo
Harvest:	harvest_photo
PART K: Documentation Quality (Verification)
Check all verification criteria met:
Point of Origin Documentation:	point_origin_doc
Geographic Hierarchy Recorded:	geographic_hierarchy_recorded
GPS Coordinates Verified:	gps_verified
Traditional Names Documented:	traditional_names_doc
Conservation Status Assessed:	conservation_status_assessed
PART M: Preservation Status
Seed Storage Location:	seed_storage_location
Seed Quantity:	seed_quantity
Shared with Community Seed Libraries:	shared_community
Shared with Private Preservationists:	shared_preservationists
PART O: Internal Management
Conservation Action Needed:	conservation_action_needed
Need Broader Population Sample:	need_broader_sample
Location Sensitivity:	location_sensitivity
Cultural Restrictions:	cultural_restrictions
Legal Considerations:	legal_considerations
Morphological Study Needed:	morphological_study_needed

|- ! colspan="2" style="background-color: #3d6622; color: white; padding: 8px; margin-top: 20px;" | TIER 2: Enhanced Scientific Documentation |- | colspan="2" | The following fields provide enhanced documentation for scientific research and conservation planning. While not essential for initial field collection, they significantly increase the scientific utility of the record.

|- ! colspan="2" style="background-color: #4a7c2c; color: white; padding: 8px;" | PART A: Hierarchical Position (Additional) |- ! Regional Complex: | regional_complex |- ! Growing Area: | growing_area |- ! Current Status: | current_status

|- ! colspan="2" style="background-color: #4a7c2c; color: white; padding: 8px;" | PART B: Primary Identification (Additional) |- ! Last Updated: | last_updated

|- ! colspan="2" style="background-color: #4a7c2c; color: white; padding: 8px;" | PART C: Geographic Data (Additional) |- ! District: | district |- ! Annual Rainfall (mm): | annual_rainfall |- ! Aspect: | aspect |- ! Slope: | slope |- ! Habitat Description: | habitat_description

|- ! colspan="2" style="background-color: #4a7c2c; color: white; padding: 8px;" | PART D: Traditional Nomenclature (Additional) |- ! Alternative Names: | alternative_names |- ! Naming Context: | naming_context |- ! Collector's Note on Names: | collector_note_nomenclature

|- ! colspan="2" style="background-color: #4a7c2c; color: white; padding: 8px;" | PART E: Accession Details (Additional) |- ! Collector Affiliation: | collector_affiliation |- ! Accession Type: | accession_type |- ! Selection Criteria: | selection_criteria |- ! Parent Accession: | parent_accession |- ! Mother Plant ID: | mother_plant_id |- ! Father Plant ID: | father_plant_id |- ! Selector: | selector |- ! Selection Rationale: | selection_rationale |- ! Planting Method Notes: | planting_method_notes |- ! Seed Treatment: | seed_treatment

|- ! colspan="2" style="background-color: #4a7c2c; color: white; padding: 8px;" | PART F: Botanical Description - Morphology |- ! Plant Height Range (cm): | plant_height_range |- ! Growth Pattern: | growth_pattern |- ! Branching Pattern: | branching_pattern |- ! Primary Branch Angle: | primary_branch_angle |- ! Internode Length: | internode_length |- ! Leaf Size: | leaf_size |- ! Leaf Shape: | leaf_shape |- ! Leaflet Count: | leaflet_count |- ! Leaflet Serration: | leaflet_serration |- ! Leaf Color (Vegetative): | leaf_color_vegetative |- ! Leaf Color (Flowering): | leaf_color_flowering |- ! Leaf Surface Texture: | leaf_surface_texture |- ! Stem Color: | stem_color |- ! Stem Thickness: | stem_thickness |- ! Stem Structure: | stem_structure

|- ! colspan="2" style="background-color: #4a7c2c; color: white; padding: 8px;" | PART F: Botanical Description - Flowering Characteristics |- ! Photoperiod Response: | photoperiod_response |- ! Flowering Initiation: | flowering_initiation |- ! Flowering Duration (days): | flowering_duration |- ! Male/Female Ratio: | male_female_ratio |- ! Inflorescence Structure: | inflorescence_structure |- ! Inflorescence Structure Notes: | inflorescence_structure_notes |- ! Flower Color: | flower_color |- ! Stigma Color: | stigma_color |- ! Trichome Density: | trichome_density |- ! Trichome Characteristics: | trichome_characteristics |- ! Trichome Production: | trichome_production |- ! Seed Production: | seed_production |- ! Flower Characteristics Notes: | flower_characteristics_notes

|- ! colspan="2" style="background-color: #4a7c2c; color: white; padding: 8px;" | PART G: Environmental Context |- ! Köppen Climate Classification: | koppen_climate |- ! Biome: | biome |- ! Ecoregion: | ecoregion |- ! Wet Season: | wet_season |- ! Dry Season: | dry_season |- ! Summer Max Temperature (°C): | summer_max_temp |- ! Summer Min Temperature (°C): | summer_min_temp |- ! Winter Max Temperature (°C): | winter_max_temp |- ! Winter Min Temperature (°C): | winter_min_temp |- ! Observed Soil Type: | observed_soil_type |- ! Associated Flora: | associated_flora

|- ! colspan="2" style="background-color: #4a7c2c; color: white; padding: 8px;" | PART H: Cultural Context |- ! Primary Purpose: | primary_purpose |- ! Medicine - Parts Used: | medicine_parts_used |- ! Food - Parts Used: | food_parts_used |- ! Ritual - Parts Used: | ritual_parts_used |- ! Local Production Type: | local_production_type |- ! Production Methods Description: | production_methods |- ! Growing Cycles Per Year: | growing_cycles_per_year |- ! Cycle 1 Planting Range: | cycle1_planting_range |- ! Cycle 1 Harvest Range: | cycle1_harvest_range |- ! Cycle 2 Planting Range: | cycle2_planting_range |- ! Cycle 2 Harvest Range: | cycle2_harvest_range |- ! Cultural Traditions Notes: | cultural_traditions_notes

|- ! colspan="2" style="background-color: #4a7c2c; color: white; padding: 8px;" | PART I: Cultivation Practices |- ! Cultivation System: | cultivation_system |- ! Intercrop Details: | intercrop_details |- ! Field Preparation: | field_preparation |- ! Fertilizer Type: | fertilizer_type |- ! Fertilizer Application: | fertilizer_application |- ! Irrigation Method: | irrigation_method |- ! Pest Management: | pest_management |- ! Seed Selection Practice: | seed_selection_practice |- ! Plant Spacing (cm): | plant_spacing |- ! Planting Depth (cm): | planting_depth |- ! Harvest Timing: | harvest_timing |- ! Drying Method: | drying_method |- ! Post-Harvest Processing: | post_harvest_processing |- ! Storage Method: | storage_method |- ! Cultivation Notes: | cultivation_notes

|- ! colspan="2" style="background-color: #4a7c2c; color: white; padding: 8px;" | PART J: Conservation Assessment (Additional) |- ! Cultivation Scale: | cultivation_scale |- ! Cultivation Continuity: | cultivation_continuity |- ! Growing Area Extent: | growing_area_extent |- ! Number of Fields: | number_of_fields |- ! Number of Cultivating Households: | number_cultivating_households |- ! Perceived Hybridization Notes: | perceived_hybridization_notes |- ! Selection Pressure Maintenance: | selection_pressure_maintenance |- ! Knowledge Status: | knowledge_status |- ! Cultural Threats: | cultural_threats

|- ! colspan="2" style="background-color: #4a7c2c; color: white; padding: 8px;" | PART K: Documentation Quality (Additional Photos) |- ! Close-up Leaf Structure Photo: | leaf_structure_photo |- ! Stem Characteristics Photo: | stem_characteristics_photo |- ! Vegetative Growth Photo: | vegetative_growth_photo |- ! Full Flowering Photo: | full_flowering_photo |- ! Botanical Description Complete: | botanical_description_complete |- ! Environmental Data Recorded: | environmental_data_recorded |- ! Cultural Context Documented: | cultural_context_documented

|- ! colspan="2" style="background-color: #5a8c3c; color: white; padding: 8px; margin-top: 20px;" | TIER 3: Research Grade - Comprehensive Scientific Documentation |- | colspan="2" | This tier represents publication-ready documentation with laboratory analysis, comprehensive preservation records, and detailed scientific assessment. These fields are typically completed by research institutions and conservation programs.

|- ! colspan="2" style="background-color: #6b9d4c; color: white; padding: 8px;" | PART J: Conservation Assessment (Detailed Threats) |- ! Legal Enforcement Threats Notes: | legal_enforcement_threats_notes |- ! Traditional Knowledge Threats Notes: | traditional_knowledge_threats_notes |- ! Cultural Threats Notes: | cultural_threats_notes |- ! Genetic Contamination Risk: | genetic_contamination_risk |- ! Genetic Contamination Notes: | genetic_contamination_notes |- ! Environmental Threats: | environmental_threats |- ! Environmental Threats Notes: | environmental_threats_notes |- ! Conservation Notes: | conservation_notes |- ! Recent Population Change: | recent_population_change

|- ! colspan="2" style="background-color: #6b9d4c; color: white; padding: 8px;" | PART K: Documentation Quality (Advanced Photography) |- ! Trichome Detail Photo (Macro): | trichome_detail_photo |- ! Root System Photo: | root_system_photo |- ! Seed Photos: | seed_photos |- ! Seed Size Comparison Photo: | seed_size_comparison_photo |- ! Clone/Cutting Photos: | clone_cutting_photos |- ! Farmer/Grower Portraits: | farmer_grower_portraits |- ! Processing Methods Photo: | processing_methods_photo |- ! Seedling Stage Photo: | seedling_stage_photo |- ! Pre-flowering Photo: | pre_flowering_photo |- ! Drying/Curing Photo: | drying_curing_photo |- ! Chain of Custody Maintained: | chain_of_custody_maintained |- ! Photographic Metadata Preserved: | photographic_metadata_preserved |- ! Corroborating Sources Consulted: | corroborating_sources_consulted

|- ! colspan="2" style="background-color: #6b9d4c; color: white; padding: 8px;" | PART L: Genetic & Chemical Information |- | colspan="2" | Laboratory analysis results - requires professional testing |- ! Gene Pool: | gene_pool |- ! Primary Chemotype: | primary_chemotype

|- ! colspan="2" style="background-color: #7aad5c; color: white; padding: 6px;" | Cannabinoid Profile |- ! THC (%): | thc_percentage |- ! CBD (%): | cbd_percentage |- ! CBG (%): | cbg_percentage |- ! CBN (%): | cbn_percentage |- ! CBC (%): | cbc_percentage |- ! THCV (%): | thcv_percentage |- ! CBDV (%): | cbdv_percentage |- ! Total Cannabinoids (%): | total_cannabinoids_percentage |- ! Cannabinoid Lab Report URL: | cannabinoid_lab_report_url |- ! Cannabinoid Testing Date: | cannabinoid_testing_date |- ! Cannabinoid Testing Laboratory: | cannabinoid_testing_laboratory

|- ! colspan="2" style="background-color: #7aad5c; color: white; padding: 6px;" | Terpene Profile |- ! Myrcene (%): | myrcene_percentage |- ! Beta-Caryophyllene (%): | beta_caryophyllene_percentage |- ! Limonene (%): | limonene_percentage |- ! Alpha-Pinene (%): | alpha_pinene_percentage |- ! Linalool (%): | linalool_percentage |- ! Terpinolene (%): | terpinolene_percentage |- ! Beta-Pinene (%): | beta_pinene_percentage |- ! Humulene (%): | humulene_percentage |- ! Beta-Ocimene (%): | beta_ocimene_percentage |- ! Camphene (%): | camphene_percentage |- ! Total Terpenes (%): | total_terpenes_percentage |- ! Terpene Lab Report URL: | terpene_lab_report_url |- ! Terpene Testing Date: | terpene_testing_date |- ! Terpene Testing Laboratory: | terpene_testing_laboratory

|- ! colspan="2" style="background-color: #7aad5c; color: white; padding: 6px;" | Genetic Analysis |- ! Genetic Analysis Report URL: | genetic_analysis_report_url |- ! Genetic Testing Date: | genetic_testing_date |- ! Genetic Testing Laboratory: | genetic_testing_laboratory

|- ! colspan="2" style="background-color: #6b9d4c; color: white; padding: 8px;" | PART M: Preservation Status (Advanced) |- ! Seed Storage Conditions: | seed_storage_conditions |- ! Seed Viability: | seed_viability |- ! Living Collection Maintained By: | living_collection_maintained_by |- ! Living Collection Location: | living_collection_location |- ! Living Collection Population Size: | living_collection_population_size |- ! Tissue Culture: | tissue_culture |- ! Shared with International Seed Banks: | shared_international_seed_banks |- ! Shared with Regional Conservation Programs: | shared_regional_conservation |- ! Shared with Research Institutions: | shared_research_institutions |- ! Material Transfer Agreements: | material_transfer_agreements

|- ! colspan="2" style="background-color: #6b9d4c; color: white; padding: 8px;" | PART N: Related Information |- ! Same Population Accessions: | same_population_accessions |- ! Regional Variant Accessions: | regional_variant_accessions |- ! Known Hybrid Accessions: | known_hybrid_accessions |- ! Literature References: | literature_references |- ! Field Reports: | field_reports |- ! Community Sources: | community_sources |- ! Digital Resources: | digital_resources

|- ! colspan="2" style="background-color: #6b9d4c; color: white; padding: 8px;" | PART O: Internal Management (Research Priorities) |- ! Chemical Analysis Needed: | chemical_analysis_needed |- ! Genetic Sequencing Needed: | genetic_sequencing_needed |- ! Agronomic Trials Needed: | agronomic_trials_needed |- ! Other Research Priorities: | other_research_priorities |- ! Need Male Representation: | need_male_representation |- ! Need Temporal Sampling: | need_temporal_sampling |- ! Need Vegetative Material: | need_vegetative_material |- ! Other Collection Gaps: | other_collection_gaps

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Additional Notes:

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